Because of the unique role they play, VDRs can seem like an amalgam of several different genres of software. They typically provide applications in four main areas: Security, Document Management, Communication and Collaboration and Integrations. These are discussed individually below.
Stronger Security is the primary motivation for purchasing VDR software. VDR software helps a company securely share information by means of the following applications:
| Access control | Limit who can view, edit and share stored documents, including internal and external access |
| Encryption | Encrypt data (either at rest, in transit or both) to prevent unauthorized access |
| Digital Rights management | Prevent unauthorized downloading, copying and printing of stored documents |
| Secure browsing | Allow users to view and browse documents while online, but prevents saving or printing them |
Document Management applications help control and monitor who can access and edit documents stored in the VDR with applications such as:
| Check-in/Check-out | Control the chain of custody for digital documents, preventing version and ownership conflicts |
| Version control | Add versioning functionality to individual documents, providing reversion options and maintaining a record of changes |
Communication and Collaboration tools help communicate with clients about documents and information stored within the VDR. They handle:
| Alerts and notifications | Send alerts to clients (via standard email) to notify them when actions are required (to, for example, view and sign a document) |
| Q & A | Add simple communication functionality so clients can ask questions within the VDR environment |
| Collaboration | Tools for working collaboratively (adding comments and making suggestions to documents) within the VDR environment |
Integrations applications help connect the VDR to existing content management systems. They assist with:
| Integration with CMS | Link VDR to an existing content management system for more seamless sharing and publishing workflows |
| Branding and customization | Add design layout options to help match the VDR interface to your company brand |
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